This is a key role supporting the fund's investment operations, with responsibility for the day-to-day oversight and control of portfolio activity across the firm’s funds. Working closely with the COO, portfolio managers and external service providers, the role ensures the accurate execution, monitoring and reporting of trades, cash and positions, as well as the integrity of investment data and operational processes.
The role spans the full investment operations lifecycle, including reconciliations, cash management, trade oversight, corporate actions, fund administrator review and compliance monitoring. It also involves regular interaction with custodians, administrators and counterparties to resolve issues and ensure a high standard of operational delivery across all portfolios.
In addition to BAU responsibilities, the role contributes to regulatory and audit processes, supports new fund and client onboarding, and assists in maintaining and enhancing operational procedures, controls and reporting frameworks. The position requires a high level of attention to detail, ownership and the ability to operate effectively in a lean environment.
The fund is a dynamic and growing business with an entrepreneurial culture. This role offers meaningful responsibility and broad exposure across multiple asset classes and investment structures, providing a strong platform for development within investment operations and funds management.
They operate in a collaborative and high-performing environment, with a strong focus on accountability, continuous improvement and delivering high-quality outcomes for clients.
Duties/ Position Description:
Investment Operations & Oversight
- Perform daily monitoring of cash and stock reconciliations, including investigation and resolution of breaks
- Maintain accurate and timely investment data within the Order Management System (OMS) and Portfolio Management System (PMS)
- Oversee custody operations, including monitoring overdrafts, failed trades and settlement issues
- Monitor trade activity to ensure execution aligns with portfolio manager instructions, investment mandates and regulatory requirements (pre- and post-trade compliance)
- Review and approve daily trade files prior to transmission to counterparties, custodians and administrators
Cash & Portfolio Operations
- Manage daily cash positions, including forecasting expected cash flows and coordinating cash management instructions
- Monitor and process corporate actions, ensuring accurate capture and timely execution
- Collaborate with custodians to establish and maintain accounts, facilitate transfers and manage account-related requests
Fund Oversight & Administrator Management
- Review and approve fund administrator outputs, including performance reporting and fee calculations
- Review distribution calculations and annual investor tax statements
- Liaise with fund administrators, custodians, prime brokers and trading counterparties to resolve operational matters and ensure service delivery standards are met
Reporting & Data Management
- Produce regular (daily, monthly, quarterly) and ad hoc management reports, including statistical and operational data
- Support the preparation of regulatory and client reporting, ensuring accuracy and timeliness
Compliance & Risk Management
- Complete monthly, quarterly and annual compliance questionnaires and reporting requirements
- Support regulatory and audit processes, including GS007, AIST ODD and external fund audits
Process Improvement & Governance
- Maintain and enhance investment operations procedures and documentation
- Identify and implement process improvements to enhance operational efficiency and strengthen control frameworks , including the implementation of process automation and AI.
- Assist in the ongoing development and maintenance of fund profitability models
Stakeholder Management & Projects
- Act as a key point of contact for internal and external stakeholders, including portfolio managers, traders and service providers
- Support new business onboarding and operational setup of new funds and mandates
- Assist the COO with strategic initiatives, operational improvements and broader business priorities
Investment Management
- Act as a backup to the portfolio management function, supporting portfolio monitoring, rebalancing and trade execution as required
- Assist, as required, with portfolio analytics, including performance, risk and exposure analysis across multi-strategy and listed equity portfolios
- Develop a strong understanding of portfolio management processes and investment frameworks, with a clear pathway into broader investment responsibilities over time
Desired Experience
- 3–6 years’ experience in investment operations, fund administration, custody, or a related field within financial services
- Strong understanding of investment operations workflows, including trade lifecycle, cash management, reconciliations and corporate actions
- Demonstrated experience working with OMS/PMS platforms and large datasets, with strong data integrity discipline
- Solid grasp of fund structures, unit pricing, and performance reporting, with the ability to review and challenge administrator outputs
- Familiarity with regulatory and compliance requirements (e.g. mandates, trade compliance, audit processes such as GS007 or similar)
- Highly developed analytical skills and attention to detail, with the ability to identify, investigate and resolve issues independently
- Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines
- Proactive and self-directed, with a willingness to take ownership of tasks and follow through to completion
- Effective stakeholder management and communication skills, with the ability to engage confidently with internal teams and external service providers
- A continuous improvement mindset, with an interest in enhancing processes, controls and operational efficiency
- Comfortable operating in a lean, fast-paced environment, with the flexibility to adapt as the business evolves
This is a great role with a highly successful fund, where you will be given automony but also support within a growing team. If this is a role that appeals, please apply or email John Molony (john@bkcon.com.au) for more information.
